It’s easier than ever to sign a document electronically because there are so many ways to do it. You’re probably already aware of software that can allow you to legally sign documents online. Called “eSignature” software, these tools are already available to use in multiple countries.
While this type of software is both convenient, efficient, and popular (and capable of using eSignature templates!), it isn’t the only option available. In fact, you can sign documents using several online methods, including biometrics scanning, voice recordings, and much more.
But keep in mind that these methods may not be legal depending on where you live. That or these methods can be made legal if both parties agree that a document is a legal contract.
With so many different options, it can be difficult to decide which method is best-suited to your needs.
Here are 10 different ways to sign documents electronically, either by phone or desktop.
Electronic signatures or eSignatures are digital versions of traditional pen and paper signatures. They are often used in business agreements and contracts. Whether you’re a business or an individual, you can use PDFSimpli, a free electronic signature tool, to sign your documents.
You can also use voice recordings for document signing. This method can be used for verification and authentication processes, as it records the person’s vocal pattern and can be used as a way to identify someone. This method is especially helpful for the visually impaired.
Biometric data like fingerprints and facial images can also be used to authenticate electronic documents. This type of scan uses your unique biological information to validate the identity of the signer and prevent fraud. You can already use biometric scanning to unlock your phone.
A digital signature is an encrypted and secure file that is attached to the document. It verifies the identity and authenticity of the signer and ensures the document is unaltered and confidential. Unlike an eSignature, a digital signature is already preloaded into the software like a stamp.
Time stamping services are used to ensure documents are not altered after they have been signed. This type of service uses a digital signature that’s time-stamped and then added to the signed document. With this method, businesses know exactly when the document was signed.
Paperless approvals are another popular way of signing documents electronically. Documents can be viewed, edited, and approved without ever having to print them out. Paperless approval documents may also include documents that don’t officially need a signature to be legal.
Text message verification is a quick and easy way to verify identities and authenticate documents. All a signer needs to do is enter their phone number, and a text message with a unique code or QR code will be sent to them, which they can use to sign the document.
Electronic notarization is a way for signing parties to notarize their documents. The notary acts as a witness to the execution of the document and records the transaction electronically. A notary is often needed for contracts or loans that can’t be solely signed by the main party.
SMS signatures are a way for parties to authenticate documents via text message. Each party must enter a unique code to authenticate their signature. This is an extremely secure method of signing documents. An SMS is the same as a text message, but it’s limited to 160 characters.
Password protection is a way to ensure documents are only seen by the intended signer. Using a password, the signer can access the document, view it, and sign off on it with the correct password. The password either acts as a signature or gives the signer access to the document.
There are several different ways you can sign documents electronically. You can choose the option that best suits your needs and level of security. With these 10 unique options for signing documents over an online portal, you’ll have no problem signing off papers for your business.